Planning an event is one of the hardest tasks anyone may be inclined to do at some point in life. Fortunately, with the advent of event production companies, a reputable team support to take care not just of the planning but for all major event production concerns can be gained.
Event production is not just about planning, venue-picking, and stage setting, there are a lot of to-dos in between that require thorough consideration and implementation to ensure an event’s success – an expertise that professionals from an event production company possess.
Event Production Company 101
An event production company is manned with teams of professionals who are highly skilled at conducting full support and services for all types of events. Each production team basically consists of an event coordinator, venue coordinator, and equipment coordinator. Depending on the scale of services an event production company caters, it may also include a promotions coordinator that looks over an event’s good publicity, advertising, and promotional aspect, a hospitality coordinator that manages the catering and reception aspect, and merchandising coordinator that takes care of the giveaways and souvenirs.
Majority of event production companies offer customizable packages to adjust on the client’s needs but a constant inclusion of these are event planning and conceptualization.
For Your Corporate Event
Company-related events are hard to pull off and will most likely require an expert’s touch especially as it usually aims to drive a special message across the audience and guests. While company year-end parties and galas do not always require a lot of specifics, more common types of corporate event like employee trainings, company meetings, trade shows, and product launchings are usually more demanding in terms of coordination, equipment and stage support. More often than not, companies and business are limited in such aspects, not to mention they usually do not have the right people with the required skills and knowledge to ensure every path toward a successful corporate event is well taken care of. Thus, the need to hire an event production company who are highly versed and well equipped in the field.
For Your Social Events
Event production services target social events too. Production companies usually cover the conceptualization, coordination, and organization of an event with a vision that every soon-to-be celebrant is freed from all the hassle, headache, and stress in all the party planning and preparation.
If you are on a limited budget but you want your dream event achieved at its best possible, you should all the more seek help from an event production company as they have the most valid experience at that. They can stretch your budget and meet your time constraints and still give you the best options to achieve an event that is closest to what you imagined.
Hiring an Event Production Company
You’ll probably come across 3 – 7 event production companies within your place on an average and that should ease your picking process. Like in any other things, these companies will most likely differ in terms of performance, price range, and quality of services performed. But one thing is for sure, a good event production company does not charge cheap but reasonable. If its price is too good to be true, chances are that company is subpar in terms of quality and is limited in terms of equipment and other facilities. You don’t want putting that event at risk, right? To avoid that from happening, more so, to be able to have a compelling, remarkable event, here are some helpful tips as you choose:
- Gather your options. You basically have two categories to rely on in knowing your event production company options: first, your research capability; and second, your friends’ or colleagues’ recommendations.
Now is the time to utilize the internet meaningfully. Spend some time researching for a reliable event production company nearby and add them in your list. Next, ask your friends and colleagues for recommendations as they may have done the same thing in the past. And from there, you can do a bit of ticking off after considering their opinions and choices.
- Do the necessary checking. This is not only about the possibility of you wasting your money on lousy event coordinators. More than that, it can ruin your image if the event your boss has entrusted you with turned out to be negatively memorable. Or it can ruin your loved one’s big day and that cannot be any more heart breaking. Hence, do the necessary checking:
Check their website. Most event production companies invest on websites and Facebook pages to showcase their performances and experiences. These platforms will usually brag of how equipped and complete they are too in terms of resources and other support. And also, a good one displays unfiltered feedbacks and reviews. Should you feel that the feedback you are reading seems too perfect, listen to your gut and you can always do.. (see next).
Visit their physical site. The looks of their place will tell you if that company can be relied on or not. Do not conclude too soon if you find their location too small as they might actually have a separate warehouse where all their sound and stage tools and equipment are stored. You will visit not just to confirm that what they claimed on their website are all true but also because inquiries done personally always provide a wider room for discussions and details. There’s no better checking than that and hearing a glimpse of their expertise. You would know.
- Compare not just in terms of price range but also of the quality of their work. Their portfolios will help you. What you see in pictures is not everything. Remember, the event production process covers the catering, venue coordination, and stage setup too. This time, revisiting and comparing their feedbacks and reviews will significantly assist you.
Listen to your instinct. Part of the final picking process is listening to your gut feeling. If you feel like this company is too good yet you do not feel at ease, there is probably a reason for it. Spend time reconsidering your choices.