It’s impossible to imagine a productive work environment without technology. In almost all industries and professions, technology has made many work-related processes quicker and more efficient. And it continues to change how we work. Its impact is so pervasive that many jobs wouldn’t even exist without it. Since technology is such an incredible tool, it’s vital to make the most of it. Implementing tech solutions in the workplace is one of the smartest business decisions.
Read on to discover eight tech solutions that can significantly impact efficiency and productivity in the workplace.
1. Communication Coverage
Having a reliable communication network that connects all employees and allows them to communicate with the external world without issues is essential for high efficiency in the workplace. Communication is at the heart of business success. Consider using distributed antenna systems to boost broadband and cellular coverage and to increase network capacity. In a building where a high number of people have extensive communication needs, DAS can ensure that the networks perform with excellent fluidity and that the connectivity does not suffer any disruptions. Look at das Utah for more details on the advantages of this tech solution for businesses and organizations.
2. Production and Delivery Scheduling
Another way to increase efficiency in the workplace is to use production and delivery scheduling software. Making the production and delivery process more intuitive allows a business to produce and deliver more, which translates into a higher profit rate. This type of software can collect data and monitor production and delivery. It can also maintain an accurate and complete database of sales orders and stock. Production and delivery scheduling software can thus automatize many business operations and function as a unique tool able to replace old-school spreadsheets. By not having to update spreadsheets manually, employees can enjoy a better workflow.
3. Biometric Authentication
Businesses and organizations are the main victims of ransomware attacks and cybercrime. Biometric authentication has become an attractive solution because it doesn’t have the vulnerability of passwords. How can biometric authentication increase efficiency in the workplace? Many businesses have complex password management systems that are simply not as intuitive or seamless as biometric authentication. The advantage of this tech solution is that it provides top-notch security, but it’s also easy to incorporate in the workplace without disruptions to the workflow. Taking a selfie for logging or using voice recognition for authorizing payments is much easier than using a password management system. Besides, passwords must be reissued and reset regularly, and this comes with significant operational and financial costs.
4. Shared Access Points
A way to lose productive time in an office is to force employees to get up from the desk whenever they need a document. Visiting another coworker’s desk or another department to gain access to a valuable piece of information is inefficient. But letting important business information travel via messenger chats or unprotected email is not a good solution. Most companies use VPNs and internal communication systems for the exchange of valuable information and documents. If you don’t already have a solution for this issue, consider using a shared access point such as a cloud-based storage space like Dropbox. With this digital technology, employees can safely exchange documents without interrupting or distracting each other from their work. This high level of autonomy promotes higher efficiency in the office.
5. Wireless Printing
Considering the printing and copying needs of most businesses, a wireless printer can be an important tool for improving efficiency. A wireless printer can communicate with PCs, laptops, and smartphones through Bluetooth or Wi-Fi, without the need for cables or manual setup. This means that employees can print a file without moving away from the desk and recover the document whenever it’s convenient. No matter where the printer is located, everyone can use it, so one printer can serve several people in the office.
6. Work Management Tools
There has been an explosion of new work management and productivity apps and software in recent years. These digital tools are designed to streamline collaboration and task assignment. They can monitor project progress, manage calendars, and send notifications about upcoming deadlines. With their help, employees can use a single dashboard to track all assignments and projects simultaneously. Also, every update that a person makes can be seen in real-time by all the other members of the group. Thus, work management tools like Slack, Asana, or Trello can make life significantly easier for both managers and employees.
7. Smart Control System
Another key way to increase efficiency in the workplace is to transform your office building into a smart space using automation control for lighting, air conditioning, or heating. Smart systems allow users to control conditions in the work environment using a mobile device. This means it’s much easier and convenient to adjust conditions in the office without even having to leave the desk. Without this smart option, employees have to use manual controls that usually are not right within reach.
Teleconferencing is one of the most powerful technology applications for the business world. Many companies rely on teleconferencing as a way to improve efficiency in the office and outside of it. Some managers use this technology to maintain communication with clients, remote employees, or investors. By facilitating meetings in the digital world, teleconferencing allows employees to save time with no loss in terms of communication effectiveness. Also, teleconferencing is now possible across dozens of platforms and all types of devices. Having this option, it’s possible to hold meetings on short notice even when not all managers or employees are present in the office.
Technology has transformed work environments everywhere, and it continues to bring innovations in the workplace. With the rise of the Internet of Things and other types of technologies, work can become less stressful with each passing day. Although our reliance on technology has many disadvantages too, the benefits are astounding. The world has never been as efficient and productive as today when so many helpful tools are fully dedicated to streamlining our work processes.